APPENDIX 1- Ballinlough Tennis Club Privacy Notices

Ballinlough Tennis Club is collecting this personal information from members for the following reasons:

1. a) to ensure that the club member has paid annual fees
2. b) to enable the club to monitor club membership levels and share figures with UBTI (Governing Body) and this will be retained for 7 years
3. c) to highlight to members that member names and achievements may be contained in committee reports & AGM reports & Club noticeboard/e-zine/website/social media and these will be retained forever
4. d) to advise members that personal information may be shared in a child safeguarding issue (to be retained for 7 years) or disciplinary issue (to be retained for 6 years from the end of the complaint) with relevant bodies including eg Gardai, TUSLA and  Tennis Ireland.
5. e) to advise junior members if they put themselves forward for team selection their name, date of birth and results will be used for selection purposes by the Club Selection Committee and will be retained for 1 year
6. f) to advise members that if selected for a league team, Tennis Ireland or Branch squad and/or team their name and contact details will be shared with the league, squad or team organisers and Tennis Ireland Software
7. g) to advise members that name, results and/or key achievements, including photographs, may be included on the website to promote the Club
8. h) to advise members that name, results and/or key achievements, including photographs, may be included in the club e-zine/Facebook/Twitter to promote the Club
9. i) to inform members that personal information on the e-zine, Facebook & Twitter will be retained forever
10. j) to inform members that the membership form will be retained by the Club for 2 years
11. k) advise members that Club Committee Post Holders and Safeguarding Officer names, telephone number and email address may be shared with UBTI in the annual Club Declaration Form and this will be retained for 7 years

Member Name: ___________________________________________________________________

Member Signature: _________________________________________    Date:_________________